What a PBES Service Report Looks Like
A PBES service visit produces documentation appropriate to the work performed. Here's an example of how equipment-level information is organized so administrators can retrieve it during internal reviews or external surveys.
Overview
A biomedical service report is only useful if it answers the questions an administrator, manufacturer, or reviewer may eventually ask. PBES reports are structured around those questions — device identity, inspection scope, measurement values, pass/fail, and technician accountability.
PBES service documentation is generated through TESSA, PBES's internal asset-management platform, so service history for PBES-serviced equipment is exportable in a consistent format.
Requirements checklist
What's actually required.
Device identity block
Unique asset ID, make, model, serial number, and physical location — matched to the facility's inventory.
Inspection scope and standards referenced
What was performed (visual, functional, electrical safety, PM) and which standard the tests reference (AAMI ES1, NFPA 99, manufacturer).
Measurement values with limits
Ground resistance and leakage-current readings with the AAMI ES1 pass/fail limits printed alongside, where applicable.
Pass / fail / conditional determination
Explicit outcome per device with any parts or follow-up flagged.
Technician signature and date
Field technician identity and date-of-service on every record.
Corrective action / next PM date
Any open items and the scheduled next PM date for the device.
FAQ
Common questions.
Can I see a real sample report?
Yes. Request the sample-report packet from the CTA below and it's emailed to you automatically.
Is the report format the same across every facility?
PBES service reports for PBES-serviced equipment use a consistent TESSA-generated format so administrators see the same structure across facilities. Specific fields captured depend on the equipment and the work performed.
Can administrators export historical service history?
Yes. PBES clients can pull service history per device or per facility from the TESSA account view.
Sources and applicability
Where this information comes from.
This page is a PBES program reference and does not cite external regulatory or accreditation sources.
Last reviewed: November 2026
Related PBES services
Services that put this into practice.
Facility passed annual electrical safety inspection.
142 patient-care devices tested across 4 procedure rooms and 11 exam rooms. All findings catalogued with serial numbers, locations, and remediation status.
Illustrative sample — facility, technician, and device data shown are fictional.
Sample deliverable
See an example of how PBES organizes equipment documentation.
PBES inspection and maintenance programs can include consolidated equipment documentation covering facility inventory, inspection results, maintenance status, and corrective-action records — organized to make equipment-level information clear, traceable, and easier to retrieve during internal reviews and external surveys. Deliverables vary based on service scope, customer requirements, and the equipment involved.
- Executive summary + KPIs at a glance
- Per-device results with serials, locations, risk tier
- Photo-documented remediation and PM history
- Signed technician sign-off and inspection dates